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Gain insights and plan more effectively with Cycle Time and Lead Time Reports

Tiffany Go

Cycle Time and Lead Time Reports are now available in Clubhouse to provide your company with data that can help you plan and allocate resources more effectively. Historical data is critical to smart decision making and effective planning. As Maya Angelou said, "If you don't know where you've come from, you don't know where you're going."

Get visibility into performance and progress across teams and departments

Use these reports to gain insight into how much time and human-power it takes to complete different types of Stories in Clubhouse. Toggle between Cycle Time and Lead Time, depending on what you'd like to see.

  • The Cycle Time Report shows how long it takes a Story to be completed after it's started. 
  • The Lead Time Report shows the amount of time that passed between when a Story is created and when it's completed.

Each Cycle Time and Lead Time chart can be filtered by Story Type (Bug, Feature & Chore). You can also change the scale of the reports between Log and Linear. Utilize the Log (or Logarithmic) Scale when you want to see everything and want to look at the outliers, and use the Linear option when you want an accurate sense of scale.

Toggle between Cycle Time and Lead Time. Toggle to view in either Log or Linear scale.

See Cycle and Lead time across different dimensions

View Lead and Cycle Time Reports on:

  • The Reports Page
  • The Milestone Detail Page
  • The Epic Detail Page
  • The Iteration Detail Page
  • The Project Detail Page

Plan with the Cycle Time Report

The Cycle Time Report can tell you, on average, how long it takes to complete certain types of Stories. You can leverage this report to identify the types of Stories that take longer than others to complete so you can investigate further, or invest more resources in certain areas.

Optimize workflow with the Lead Time Report

The Lead Time Report can provide insights into how long it takes a Story to be completed from its inception. It can help identify if there is a significant lag time between when a Story is created and before it gets worked on.

Quickly spot and investigate outliers

Each dot on the chart represents an individual Story that was completed on that day. Roll over each dot to see the title of the Story and the number of days it took to complete it. If you're investigating an outlier, you can scroll over its dot and click to reveal the Story dialog for easy access to the additional context.

Spot and investigate outliers.

See how work is progressing at a glance

The green dotted line shows your average Cycle Time. The solid line shows the 7 day trailing average, which gives your team a continually updated look at how much progress is happening over time. The trailing average does not calculate the average over the last seven consecutive days, rather the last seven days of available data.

Use the solid green line to track the 7 day Trailing Average.

Tips for making the Cycle and Lead Time Reports work for your team

  • Maintain Story Hygiene: The more defined your process is for moving Stories to completed, the more accurate your data will be.
  • Filter on the Reports Page: Use these filters to drill into more targeted Cycle Time & Lead Time reporting around Dates, Iterations, Projects, Epics, Milestone, and Labels.
  • Note the Trailing Average:  This will be the most insightful if you look at longer time periods.
  • Calculate how long Stories sit in an Unstarted State: Subtract Lead Time from Cycle Time.

What's up next for Reporting in Clubhouse

Soon you'll be able to build your own customized reports to view yourself and share with your team. We're also taking the charts we have today, making them more configurable and useful, and then adding additional charts that will give you even more clarity into the health of your team and processes.

Hopefully, you find the Cycle and Lead Time Reports helpful! If you have questions about putting them to use, go to help.clubhouse.io. We're here to help. And also to project manage. But mostly to help.

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