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Outgrown Trello? Use our Importer to switch to Clubhouse

Tiffany Go

If Trello isn't meeting your growing software team's needs, Clubhouse is the answer. Clubhouse provides more structure, options, flexibility, and visibility for your team. In a recent study by Dimensional Research, users chose Clubhouse over Trello because we:

  • Have more detailed and flexible workflow management
  • Better fit the needs of their software teams 
  • Scale more effectively

And, have no fear, our added robustness doesn't mean we're more complicated to use. In the same study, 77% of users reported that they onboard their teams to Clubhouse in less than 3 hours. Not bad considering the study also shows that the majority of our users save at least 2 hours per week after switching over from another service.

To help make the transition from Trello to Clubhouse as easy as possible, we've launched our self-service Trello Importer. Use it to move your Trello boards and data to Clubhouse in just three quick steps.

How do Clubhouse and Trello differ? Let's run through some of the most notable differences so your team can keep right on focusing on important work during and after the transition without skipping a beat.

Trello Cards ---> Clubhouse Stories

Stories in Clubhouse are the equivalent of Cards in Trello. Both represent the main work entity in their respective systems. Clubhouse Stories are more fully-featured and include Types that allow you to classify work as a Feature, Bug, or Chore. Individual Stories can be linked to other Story dependencies, and external resources, such as support tickets, error stacktraces, and design prototypes.

A Clubhouse Story!

Trello Boards vs. the Clubhouse Stories Page

There is no direct equivalent of a Trello Board in Clubhouse. The Clubhouse Stories Page is the closest equivalent. From the Stories Page, you can toggle different Kanban views to show work by different teams and project Workflows. You can also do other cool things on the Clubhouse Stories Page like create custom, filtered Spaces (that essentially allow you to create any numbers of "boards" — more on that later in the post.

View work by different Workflow States on the Stories Page

Trello Lists get an upgrade with Clubhouse Workflows 

Customizable Clubhouse Workflows help you track how work is progressing from conception to development to completion far better than a Trello List. Clubhouse Workflows can be customized by individual teams within your org so that Clubhouse's workflow management fits the way they work best instead of the other way around.

Clubhouse Workflow Editor

Connect work and initiatives across teams with Epics

A Clubhouse Epic is a collection of Stories that are cross-functional and cross-team, representing larger initiatives within your org. Just like Stories, Epics move through a Workflow and can be completed. Epics can contain Stories from different Projects and different Workflows, making them a great way to multiple teams to collaborate on the same goal.

Connect work and initiatives across teams with Epics

Track and prioritize your roadmap with Milestones

Clubhouse Milestones are collections of Epics, which in turn are collections of Stories. Milestones are the highest level of organizational hierarchy in Clubhouse. Use Milestones to set goals based on releases or quarters (or whatever you want) to track progress and see what's coming up.

Track and prioritize your roadmap with Milestones

Efficient sprint planning with Iterations

A Clubhouse Iteration is a defined, time-boxed period of development for a collection of Stories. Many organizations that follow Agile (Scrum or Kanban) methodology use Clubhouse Iterations. Using the Clubhouse Iterations feature can help you streamline, manage, and review your work in sprints, and they can span multiple Epics, Projects, and Workflows.

Efficient sprint planning with Iterations

Comprehensive project views with Spaces

Use Clubhouse Spaces to see progress across Projects, Workflows, and priorities. Spaces help you filter down to view the work you care most about, ensuring you and your team are focused on the highest value Stories.

Comprehensive project views with Spaces

Progress and reporting with built-in Reports

Built-in reporting in Clubhouse means you don't need a multitude of Trello power-ups (which also cost more money) to report on work. Clubhouse offers many ways for you to effictively visualize and report on progress and data, such as Burndown Charts, Velocity Charts, Lead and Cycle Time Reports, and more, to see how teams are progressing towards company goals.

Reporting in Clubhouse

Want to import from Trello? 

Importing Trello data is as easy as 1-2-3. Just:

  1. Connect to your Trello board
  2. Map your data
  3. Sync your users

Watch this video to see the Importer in action!

Head to our Help Center for a more detailed walkthrough of how to Import your Trello Boards into Clubhouse. After you import your Trello data, you can Bulk Edit your Stories in Clubhouse to make sure everything is in the exact right place.

You're ready! 

We've covered the essential concepts for a successful transition from Trello. Clubhouse is full of powerful features, workflows, and tips that aren't covered here, so we'll leave you with a few more resources:

For more information on how to use the self-service Trello importer or other import options, visit our Help Center. Please reach out to us at support@clubhouse.io, tweet us @clubhouse or join our Slack community if you have any feedback! We're here to help. And also to project manage. But mostly to help.